Testing Procedures – 10 Steps
- Test Organization (TO) decides to hold a testing session.
- TO sends out session information notices to candidates and creates session on www.myNATE.org for display on www.NATEX.org.
- TO designates proctor for test session.
- TO collects registrations and payments from candidates.
- TO completes exam order on www.myNATE.org. If your shipment needs to be processed in three days, an expedite fee will be applied to the shipping cost. You can view any additional charges on the test order calendar.
- NATE/VGI ships sealed exams to proctor.
- Proctor conducts testing session.
- Proctor bundles sealed, completed exams and unused exams.
- TO attaches payment and ships to NATE/VGI (TX) within 48 hours of test date via trackable shipping (Fed Ex, UPS, etc.)
- NATE/VGI sends grades to candidates, and aggregate score to TO, if requested.
NATE requires all TOs to provide the following on test day:
- A controlled, quiet, well-lit and comfortable environment so candidates are not distracted or disrupted and exam security can be maintained
- At least 36 inches of space between each candidate
- Side-by-side seating facing in the same direction
- Closed doors during the test
- No. 2 pencils for each candidate
- Scratch paper for paper and pencil tests
- For electronic testing, the option of scratch paper, which must be collected and destroyed after the session is completed
- Admittance of only registered proctors, assistant proctors and candidates during test session
- No admittance of new candidates after testing has begun
After the test session is completed, your Proctor must pack up all used and unused tests to place in the return box or envelope. Be sure that your Proctor includes a fully completed and signed Test Session Audit Form.
All tests must be shipped by trackable method within 48 hours of the test date to:
1156 107th St.
Arlington, TX 76011
Paper and Pencil Test Sessions
All NATE HVACR Testing Organizations (TO’s) and Proctors must be familiar with and understand the Testing Organization & Proctor Guidelines before conducting a testing session. The information found in this section is meant to highlight the activities of a testing session and not meant to replace the Testing Organization Guidelines.
Hosting the Test Session
Testing can be done at the Testing Organization’s facility or at an off-site location. TO’s are required to provide a controlled, quiet, well-lit and comfortable environment so candidates are not distracted or disrupted and exam security can be maintained.
The TO must provide at least 36 inches of space between each candidate and the room must be set up so candidates are seated side-by-side facing in the same direction. During the test, all doors must be closed. The TO will be expected to provide # 2 pencils to each candidate. Scratch paper is provided for the paper and pencil exams. TO’s may provide scratch paper for electronic testing but must collect the scratch paper and destroy it after the session is completed. Candidates may use only non-programmable calculators during the test. No programmable calculators, cell phone, Blackberry’s etc. are allowed in the testing area. Most tests are closed book, except for the senior-level HVAC Efficiency Analyst test and Ground Source Heat Pump exam (check the specific KATE for testing requirements. During the testing session, only registered proctors and candidates may be in the exam room. Once the session begins, no new candidates may enter the room.
For information on accommodating candidates with disabilities see Testing Organization and Proctor Policy and Procedure Guidelines, or the Candidate Handbook.
Scheduling Testing Sessions and Ordering Exams
Testing Organizations set their own testing schedules. Once a TO decides to conduct a test go to www.natetesting.com, select the Testing Organization link, log in and complete the Exam Order and Test Session Scheduling Form. When in the Exam Order and Test Session sections, you will need to complete the following information:
A proctor is responsible for running the testing session. Click here to review Proctor Paper and Pencil Test Session information.
One proctor is required for up to 35 candidates in a single room. If there are more than 35 candidates or multiple rooms are in use, you will need additional proctors. There must be a proctor in each session or each separate room at all times.
Each Testing Organization sets its own fee for exams and is responsible for collecting payment. The Suggested Price of specific exams is noted on the opening page of the KATE and the front cover of the exam booklet. Note: The candidate is not technically certified until all fees are paid to NATE. For information on Testing Organization pricing, please call the NATE office at 1-877-420-6283
Registering Candidates for Exams
TOs establish their own procedures for registering candidates. To assist you with this process, NATE has developed a sample registration form which can be downloaded by clicking here.
Federal Privacy law prohibits NATE from releasing individual exam results to anyone other than a candidate without written permission. By signing the Third Party Release Form the candidate is authorizing NATE to release results. Candidates may change their release status by logging onto their record at www.myNATE.org.
After the test session is completed
Pack up all the tests both used and unused and the proctor packet and put in the return box or envelope. BE SURE that the Test Session Audit Form is included and completely filled out and signed.
Tests must be shipped by trackable method within 48 hours of the test date to:
1156 107th St.
Arlington, TX 76011
If your organization works with purchase orders be certain that you have acquired an approved purchase order before ordering NATE tests or giving an online test.
Please do not fax the purchase order to VGI or to NATE. Put the purchase order number on the Test Transmittal Form when returning exams for processing. If giving an online exam there is a spot for a purchase order number in the proctor setup section.